The most versatile Wildlife Recording software available today

Frequently-asked Questions (FAQ)

This page contains answers to commonly-asked questions about FieldNotes recording software, including;

  • Product-related Questions - what it is
  • Installation - how to approach it
  • Setup - again, how to go about it
  • Licensing - how (and why)
  • Compatibility issues

The FAQ is intended to provide basic information, sometimes about fairly complex topics, and will often link to more detailed information in other areas of the FieldNotes documentation.

In some cases additional information is available on external websites and publications, in which case the FAQ provides summary information together with the relevant references or links. Whilst every effort has been made to ensure accuracy, information provided by third-party organisations may change or be removed without notice. Please contact contact Green Man Software Ltd with corrections or additions.

Please note that external links are provided for information only, and we cannot assume any responsibility or liability for materials available at linked sites, which are beyond our control.

1. Product-related Questions

2. Installing FieldNotes

3. Setting up the FieldNotes database

4. FieldNotes Licensing

5. Compatability issues

If you require further information, please contact Green Man Software Ltd directly.

1. Product-related Questions

1.1 What is FieldNotes?

FieldNotes is an exciting new concept in wildlife recording, offering a unique, step-by-step introduction to Wildlife recording methods and classification systems, and providing an intuitive workflow that includes all the information and resources you need to explore your local environment.

FieldNotes - Logo
FieldNotes - Screenshot

FieldNotes combines extensive data-sets, powerful data-processing functionality and easy-to-use visualisation tools, allowing you to quickly create and share detailed wildlife observations - whether you live in the heart of the city or remote countryside.

1.2 What features does FieldNotes have?

FieldNotes offers many state-of-the-art features, including:

  • flexible, experience-based interface
  • automated report/webpage generation
  • publication-quality OpenGL map display
  • simple data-export to recording organisations
  • extensive underlying databases (species, taxonomy, relevant classification systems)
  • species- and taxon-based data searches
  • versatile mapping tools
  • context-sensitive help, introductory tutorials and much, much more ...

It's a whole new concept in recording!

1.3 Will FieldNotes work on my computer?

FieldNotes has been tested on the following Windows versions:

Windows 7; Vista; XP; 2000; ME; NT4; 9x

There are no versions available for Mac or Linux operating systems, and currently no plans to cover these platforms.

1.4 Can I try out FieldNotes free of charge to see if I like it? I'm not convinced that it's better than my current recording software.

It is! New installations of FieldNotes include a free trial period, so you can have a good go before you decide to buy it. During the evaluation period the software is fully functional, so you can compare it against your usual recording software. Let us know your thoughts - you can email us directly at Green Man Software Ltd, or use the feedback form on our website.

1.5 Will FieldNotes work on my smartphone / tablet?

In response to a large number of requests, Green Man Software is currently developing a FieldNotes interface for Android smartphones and tablets. This app will be free to download and use.

We are keen to involve a wide cross-section of the recording community in the development process, and welcome comments and suggestions about user requirements, useability and any other issues that you feel are important. No technical knowledge required!

Details of the project (including an outline spec) are available on our website

2. Installing FieldNotes

2.1 Where can I obtain a copy of FieldNotes from?

FieldNotes may be downloaded from a number of software sites on the internet (preferred method), and is available on CD, and on other media (by request) from Green Man Software Ltd. The FieldNotes website contains details of download sites and software availability.

2.2 My friend has a shareware version of the FieldNotes CD from Green Man Software - can I use that?

Yes, by all means. We encourage users to pass on FieldNotes CDs to interested friends, to help reduce material waste. However it is worth checking the latest version information on the FieldNotes website to ensure that the CD is not out of date.

2.3 Does my computer need any particular hardware to use FieldNotes?

The minimum System Requirements for FieldNotes are met by most modern desktop and laptop computers:

  • Microsoft® Windows® 9X, NT4 (Service pack 3a) or later (Windows XP recommended).
  • 1024 by 768 or higher screen resolution, and reasonable colour monitor (True-colour recommended).
  • 170 MB of free disk space.
  • 32 MB of RAM.
  • OpenGL graphics support (most computers have this)

FieldNotes is not suitable for use on tablet-style computers without a keyboard or mobile phones. However an Android interface is currently under development for mobile devices running Android1.5 or later.

2.4 Will I need to buy or download additional software (eg. databases) to use FieldNotes?

Absolutely not. FieldNotes uses its own bespoke MIrel database and does not require any additional or third-party applications. A web-browser (like Chrome, Firefox or Internet Explorer) is required to view the user documentation; these are included with the operating system on your computer, or may be downloaded for free from vendors websites. Some popular ones are:

2.5 Will I need someone to install FieldNotes for me?

No, installation only requires the following information:

  1. Where should FieldNotes be installed (the destination folder) on your computer?
  2. How do you want FieldNotes to appear in the start menu?
  3. Do you want to create a FieldNotes desktop icon?

And you can quite safely ignore all three inputs - the default options will provide a perfectly good software installation on your computer.

There is (of course) a comprehensive tutorial to guide you through the installation process.

Note that FieldNotes must be installed by a user with Administrator privileges, otherwise certain installation procedures (eg. registry entries) may fail.

How can I tell if I have administrator rights? (click here)

3. Setting up the FieldNotes database

3.1 Is the database part difficult to set up?

In a word - no. Its mostly done "behind the scenes" in response to a simple set of requirements provided by you. Furthermore, there is a comprehensive tutorial to guide you through the setup process. Try it and let us know if you think we could make it any easier!.

3.2 How can I change the Screen Resolution on my Computer?

If you get the following error message when trying to use FieldNotes for the first time:

FieldNotes - Screen resolution error message

you will need to update your screen resolution to display some of the data-entry forms correctly. There is a simple tutorial to guide you through the process.

4. FieldNotes Licensing

4.1 Can I really try it out for free?

Yes! New installations of FieldNotes include a free trial period, so you can have a good go before you decide to buy it. During the evaluation period the software is fully functional, so you can compare it against your usual recording software. Let us know your thoughts - you can email us directly at Green Man Software Ltd, or use the feedback form.

4.2 How much does FieldNotes cost?

The cost of a single FieldNotes licence depends on the context in which the software will be used - for example companies can expect to pay more than personal users. Details of the different licence types and relevant fees are available on the FieldNotes website (

Note that FieldNotes is licenced on a subscription basis (renewable annually).

4.3 Why is FieldNotes licensed on an annual basis?

There are a number of reasons - one of the most pressing being the continual changes in background data (species names, site classifications, priority species and habitat lists, etc) which mean that the underlying database must be continually updated. (In particular, the recent use of DNA profiling to understand evolutionary relationships between species has resulted in a number of taxonomic revisions.)

FieldNotes is also constantly being improved to encompass a wider range of recording activities, extend reporting mechanisms and facilitate data exchange. The low annual licence fee assures software continuity and support into the future.

4.4 Do I get any additional benefits from paying the licence fee?

Your licence entitles you to the latest upgrades and releases of FieldNotes software, databases, dictionaries, libraries, tools and associated documentation. Also included is limited technical support if things suddenly go wrong.

Being part of the FieldNotes recording community also provides a number of less tangible benefits (which are often more significant):

  • extending your ecological knowledge;
  • familiarising yourself with the latest schemes for classifying species and habitats;
  • exchanging information with other enthusiasts;

or simply getting involved in relevant wildlife projects and surveys.

4.5 Does it entitle me to a free parking space if I visit your offices?

Ummm, No. Possibly. But don't count on it.

5. FieldNotes Compatability issues

5.1 My anti-virus software reports a security issue when I use Help

Unlike many programs, FieldNotes help is written using HTML-format (web-pages) allowing links to a wide range of external sites and resources. When you use the Help facility, FieldNotes automatically starts your default web-browser to display the pages. This action is interpretted by some anti-virus programs as a security issue, and (depending on which anti-virus software you use) you may see a message similar to the following:

Client / Server Security

A program is automatically trying to change your system settings.
If this is unexpected, the program may be a virus and you should click 'block'.

The message is rather misleading, as FieldNotes is simply starting a program (your browser) that you probably use every day. However the action itself could rightly be considered a security threat as the antivirus software cannot check which external website is being opened.


  1. 1. You may be able to avoid the problem by changing the settings on your anti-virus software, for example by adding FieldNotes to a list of trusted applications.
  2. 2. If you prefer not to do this, keeping a web-browser window open while you work will resolve the problem in many cases, as the Help documentation will be displayed on a new tab.
  3. 3. You may decide to navigate to the relevant Help pages yourself, in which case the online documentations set ( is probably the best starting point.
01 yes


Scan the extensive features list or check the product description to compare capabilities.
02 yes


Check our FAQ for requirements, or read the


Take advantage of our
- 60 day free trial -
download a copy or request a CD today!